At the onset of the pandemic, businesses shifted from their physical workplace to digital. Meeting rooms, where people used to gather around to focus on projects and connect to people, are now empty spaces ready to get filled in. But, as the months passed by, people began to crave connection. It is for this reason people want to go back to their offices and do their usual routine.
What remains to be the pressing danger these days is the constant threat of the unseen enemy and how unmanaged social interactions will do more harm than good. However, businesses were able to find a way around this dilemma. A lot of businesses are popping up offering meeting room bookers. Using booking room software allows a more efficient way of scheduling and maintaining meeting rooms and this is why this system is gaining popularity.
1) Easier Management
Manual booking creates a lot of mismatches and issues. There is that situation wherein the sole responsibility of scheduling is within the hands of an employee, who, human as they are, may commit a human error. This instance will lead to the cancellation or rerouting of meeting venues which will cause further delay and inconvenience. In a booking room system, it removes friction between people due to delay and allows the speedy and smooth-sailing flow in the workplace.
2) Effective scheduling
With this solution, it’s easier, faster, and hassle-free when booking rooms. In the event of a meeting, the person assigned to coordinate the meeting can log in to the app downloadable on one’s phone or through a conference room touchscreen. It will then show the rooms available based on time, date, capacity, and other meeting requirements. After making a schedule, the booker can book the meeting room, invite guests, and sync it to the online calendar to notify and keep everyone updated.
3) Contact tracing
When the meeting is over, it’s easier for the establishment to schedule a cleaning or sanitizing. It also allows faster identification of who were the guests scheduled during that day. Contact tracing nowadays is of most importance because it is one of the best ways to mitigate the transmission of the virus if a guest turns out to be positive. It notifies individuals present about their potential exposure to the patient and may take necessary measures to limit the spread of the disease.
At the end of the day, it’s the responsibility of the people working together to remove points of friction in the workplace. There are a lot of tools available that allow businesses to operate safely and effectively. By using room booking systems, there are fewer opportunities for prolonged contact. With what’s going on these days, it is best to think about the safety of everyone and not just profits. When an employer takes care of its people, the employees will be more effective in their work.